Difference between revisions of "2016, July 21 Board of Directors Meeting Minutes"

(Created page with 'Board of Directors Meeting<br> Business Office Conference Room <br> June 28, 2016<br> ===Attendance:=== #Pauline Carlson (ECC) #Kenichi Shinagawa (Member at Large) #Gaius Berg (…')
 
 
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Board of Directors Meeting<br>
 
Board of Directors Meeting<br>
 
Business Office Conference Room <br>
 
Business Office Conference Room <br>
June 28, 2016<br>
+
July 21, 2016<br>
  
 
===Attendance:===
 
===Attendance:===
#Pauline Carlson (ECC)
+
#Anda Foxwell (Interim Head of School)
#Kenichi Shinagawa (Member at Large)
+
#Gerald May (TEAM)
#Gaius Berg (WorldVenture)
+
#Johanna Leenders (Mieke Sasaski)(CRJM)
#Karen Stoesz (SEND)
+
#Kenichi Shinagawa (Member at Large and Educator)
#Johanna Leenders (Mieke Sasaki)(CRJM)
 
 
#Karen Stoesz (SEND)
 
#Karen Stoesz (SEND)
  
 
====Proxies:====
 
====Proxies:====
#Gerald May (TEAM) designated Karen Stoesz as his proxy.  
+
#Daniel Sexton (OMS) designated Karen Stoesz as his proxy.
#Daniel Sexton (OMS) designated Pauline Carlson as his proxy.  
+
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture) designated Karen Stoesz as her proxy.
#Grace Fukuzawa (Chong Eun Lee) (Member at Large and Educator) designated Pauline Carlson as her proxy.  
+
#Joel Peterson (Member at Large) designated Kenichi Shinagawa as his proxy.  
  
====Supervisor-auditors:====
+
====Absent:====
 +
#Jonathan Winter (Supervisor-auditor)
 
#Sobi Abraham
 
#Sobi Abraham
 +
#Grant Buchholtz (ECC)
  
====Absent:====
+
====Ex-Officio and Observers:====
#Tom Norton (Head of School)
+
#Pauline Carlson (Emcee)
#Taizo Morimoto (Supervisor-Auditor)
 
 
 
====Skype:====
 
#Gerald May joined the meeting by Skype
 
#Daniel Sexton joined the meeting by Skype
 
  
===SY 15-16:172 Prayer===
+
===SY 15-16:180 Call to order===
Gaius Berg opened in prayer at 12:09 p.m.
+
Pauline Carlson called the meeting to order at 10 a.m.
 
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+
===SY 15-16:181 Prayer===
===SY 15-16:173 Approval of agenda===
+
We spent time in prayer.
MSC to approve the agenda.
 
 
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===SY 15-16:174 Confirmation of proxies and quorum for the meeting===
+
===SY 15-16:182 Confirmation of quorum and proxies for the meeting===
Eight of the nine (8/9) members were present (including three by proxy).
+
A quorum was established with five of the nine (5/9) members present with three valid proxies out of nine members (5+3=8/9).  
 
A quorum was established according to B4.3.5.2 (Two thirds of the members shall constitute a quorum at any meeting of the board).
 
A quorum was established according to B4.3.5.2 (Two thirds of the members shall constitute a quorum at any meeting of the board).
 
The proxies were confirmed.
 
 
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 +
===SY 15-16:183 Election of board chair for SY 16-18 (2 year term) (4.2.7)===
 +
MSC to elect Gerald May as Board Chair starting July 1, 2016 through June 30, 2018
 +
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 +
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 +
===SY 15-16:184 Election of vice chair for SY 16-17 (1 year term) (4.2.7)===
 +
MSC to elect Kenichi Shinagawa as Vice Chair starting July 1, 2016 through June 30, 2017.
 +
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 +
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 +
===SY 15-16:185 Election of vice chair for finance for SY 16-17 (1 year term) (4.2.7)===
 +
MSC to elect Daniel Sexton as Vice Chair for Finance starting July 1, 2016 through June 30, 2017.
 +
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 +
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 +
===SY 15-16:186 Election of secretary for SY 16-17 (1 year term) (4.2.7)===
 +
MSC to elect Karen Stoesz as Secretary starting July 1, 2016 through June 30, 2017
 +
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 +
----
 +
===SY 15-16:187 Confirming date of first board meeting in September===
 +
September 23, 2016 meeting is cancelled<br>
 +
November 8, 2016 meeting cancelled and rescheduled<br>
 +
November 15, 2016 BoD meeting<br>
 +
January 10, 2017 BoD meeting cancelled and rescheduled<br>
 +
January 17, 2017 BoD meeting<br>
 +
January 17, 2017 Mission representative meeting cancelled and rescheduled<br>
 +
January 24, 2017 Mission representative meeting<br>
  
===SY 15-16:175 Acceptance of resignation of head of school===
+
MSC to approve the Board of Directors calendar as amended
MSC to accept the resignation of the head of school, Tom Norton.
 
 
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+
===SY 15-16:188 MSC to cancel the strategic planning meetings that had been scheduled for SY 16-17.===
===SY 15-16:176 Appointment of interim head of school beginning July 1, 2016===
 
MSC to appoint Anda Foxwell as interim head of school beginning July 1, 2016 - June 30, 2017, with the understanding that the term may end earlier if a new Head of School is appointed.
 
 
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+
===SY 15-16:189 Discussion regarding the use of an executive search consultant to help in the search for a new Head of School.===
===SY 15-16:177 Discussion: announcement to the community regarding interim head of school===
+
MSC to authorize the board chair to research the possibility of using an executive search consultant in the search for a new Head of School.
The announcement regarding interim head of school was discussed in depth at the Board of Councilors meeting that was held prior to the convening of this meeting
+
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===SY 15-16:190 Review and approval of July 21, 2016 board minutes===
 +
MSC to approve the minutes.
 
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+
===SY 15-16:191 Adjournment===
===SY 15-16:178 Prayer===
+
MSC to adjourn. The meeting was adjourned at 11:05 a.m.
Several members closed in prayer.
 
 
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===SY 15-16:192 Signing and putting hanko on meeting minutes===
 +
The board members signed the following sets of minutes:<br>
 +
June 28, 2016 Board of Directors minutes<br>
 +
June 28, 2016 Executive Action minutes<br>
 +
July 21, 2016 Board of Directors minutes<br>
  
===SY 15-16:179 Adjournment===
 
MSC to adjourn. The meeting was adjourned at 12:22 p.m. 
 
 
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________________________________ (seal)<br>
 
________________________________ (seal)<br>
Pauline Carlson- Board Chair<br>
+
Gerald May- Board Chair<br>
  
  
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________________________________ (seal)<br>
 
________________________________ (seal)<br>
 
Kenichi Shinagawa- Board Vice Chair<br>
 
Kenichi Shinagawa- Board Vice Chair<br>
 
  
  
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________________________________ (seal)<br>
 
________________________________ (seal)<br>
Gaius Berg- Vice Chair of Finance<br>
+
Johanna Leenders (Mieke Sasaki)- Board Member<br>
  
  
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________________________________ (seal)<br>
 
________________________________ (seal)<br>
Johanna Leenders (Mieke Sasaki)- Board Member<br>
+
Anda Foxwell- Board member<br>

Latest revision as of 14:03, 8 November 2016

Board of Directors Meeting
Business Office Conference Room
July 21, 2016

Attendance:

  1. Anda Foxwell (Interim Head of School)
  2. Gerald May (TEAM)
  3. Johanna Leenders (Mieke Sasaski)(CRJM)
  4. Kenichi Shinagawa (Member at Large and Educator)
  5. Karen Stoesz (SEND)

Proxies:

  1. Daniel Sexton (OMS) designated Karen Stoesz as his proxy.
  2. Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture) designated Karen Stoesz as her proxy.
  3. Joel Peterson (Member at Large) designated Kenichi Shinagawa as his proxy.

Absent:

  1. Jonathan Winter (Supervisor-auditor)
  2. Sobi Abraham
  3. Grant Buchholtz (ECC)

Ex-Officio and Observers:

  1. Pauline Carlson (Emcee)

SY 15-16:180 Call to order

Pauline Carlson called the meeting to order at 10 a.m.



SY 15-16:181 Prayer

We spent time in prayer.



SY 15-16:182 Confirmation of quorum and proxies for the meeting

A quorum was established with five of the nine (5/9) members present with three valid proxies out of nine members (5+3=8/9).   A quorum was established according to B4.3.5.2 (Two thirds of the members shall constitute a quorum at any meeting of the board).



SY 15-16:183 Election of board chair for SY 16-18 (2 year term) (4.2.7)

MSC to elect Gerald May as Board Chair starting July 1, 2016 through June 30, 2018



SY 15-16:184 Election of vice chair for SY 16-17 (1 year term) (4.2.7)

MSC to elect Kenichi Shinagawa as Vice Chair starting July 1, 2016 through June 30, 2017.



SY 15-16:185 Election of vice chair for finance for SY 16-17 (1 year term) (4.2.7)

MSC to elect Daniel Sexton as Vice Chair for Finance starting July 1, 2016 through June 30, 2017.



SY 15-16:186 Election of secretary for SY 16-17 (1 year term) (4.2.7)

MSC to elect Karen Stoesz as Secretary starting July 1, 2016 through June 30, 2017



SY 15-16:187 Confirming date of first board meeting in September

September 23, 2016 meeting is cancelled
November 8, 2016 meeting cancelled and rescheduled
November 15, 2016 BoD meeting
January 10, 2017 BoD meeting cancelled and rescheduled
January 17, 2017 BoD meeting
January 17, 2017 Mission representative meeting cancelled and rescheduled
January 24, 2017 Mission representative meeting

MSC to approve the Board of Directors calendar as amended



SY 15-16:188 MSC to cancel the strategic planning meetings that had been scheduled for SY 16-17.



SY 15-16:189 Discussion regarding the use of an executive search consultant to help in the search for a new Head of School.

MSC to authorize the board chair to research the possibility of using an executive search consultant in the search for a new Head of School.



SY 15-16:190 Review and approval of July 21, 2016 board minutes

MSC to approve the minutes.



SY 15-16:191 Adjournment

MSC to adjourn. The meeting was adjourned at 11:05 a.m.



SY 15-16:192 Signing and putting hanko on meeting minutes

The board members signed the following sets of minutes:
June 28, 2016 Board of Directors minutes
June 28, 2016 Executive Action minutes
July 21, 2016 Board of Directors minutes




Respectfully submitted,


________________________________ (seal)
Karen Stoesz- Secretary



________________________________ (seal)
Gerald May- Board Chair



________________________________ (seal)
Kenichi Shinagawa- Board Vice Chair



________________________________ (seal)
Johanna Leenders (Mieke Sasaki)- Board Member



________________________________ (seal)
Anda Foxwell- Board member