The PTA executive committee
- The committee is elected annually by a vote of the membership to lead and serve the PTA in achieving its purpose of serving the school.
- Meetings are the first school Friday of each month.
- Questions for any of the executive committee members may be sent to pta@caj.ac.jp, and the appropriate person will respond.
- Committee members are nominated by the current executive committee to fill vacancies for the following school year.
Anyone interested in serving on the executive committee may make their interest known by
writing to the PTA. Brief job descriptions for each position are below.
Qualifications for executive committee members
A PTA Executive Committee member:
- is part of the Current CAJ “Family,” such as parents /legal guardians of currently enrolled students, current staff and board members, and current SSS families.
- has a desire to serve the Lord through the work of the CAJ community and is qualified for their particular job description, and
- has a growing relationship with and personal commitment to Jesus Christ and operates within biblical principles, and
- possesses good English communication skills (as EC meetings are conducted in English), and
- is nominated and elected annually by the PTA membership.
In addition to these elected members, the positions of Staff Liaison and/or Leadership Team Advisor are appointed by the Head of School.
Executive committee job descriptions
- Executive committee members must be available for meetings on the first school Friday of each month.
- They are expected to work both Friday and Saturday at Fall Festival & Bazaar and the student-organized Spring Knights Matsuri, and as much as possible (up to 8 hours per day) during the set-up and clean-up.
- Attendance at all PTA-sponsored meetings is desired, if at all possible.
- Help with graduation reception, including the graduation immediately following election. Parents of seniors are not expected to work on graduation day.
The
President is responsible for any PTA business, activities, and information concerning PTA policies and organization; agenda items for the executive committee, and is in communication with the Leadership Team Advisor and/or Staff Liaison.
The
Vice-president assists the President as requested, leads meetings in his/her absence, and oversees the ARK Kiosk subcommittee with the Treasurer.
The
Treasurer is responsible for PTA financial records and activities and works with the Vice President to oversee the ARK Kiosk subcommittee comprised of non-EC members.
The
Secretary prepares the agenda and records minutes of EC meetings, sends them to committee members and the Leadership Team via the Staff Liaison, keeps PTA files and records, and maintains the schedule for EC meeting devotions.
The
Event coordinator oversees the Fall Festival and Bazaar, the Spring Knights Matsuri and other related subcommittees comprised of non-EC members.
The
Hospitality coordinator oversees the Christmas outreach (distributing baked goods to CAJ neighbors), Staff Appreciation, graduation reception, ongoing hospitality, and other related subcommittees comprised of non-EC members.
The
Member Coordinator/International Liaison must possess both English and Japanese/Korean language skills, works with other EC Coordinators to recruit volunteers for all events and activities requiring volunteers, coordinates the Parent Buddy System for new families, manages PTA guests, and oversees related subcommittees comprised of non-EC members.
The
Spiritual Life Coordinator oversees Community Prayer & Worship and Parents in Prayer, chairs the Tithe Committee (for summer mission scholarships), manages the Summer Scripture Memory Program, and oversees related subcommittees comprised of non-EC members.
The
Public Relations Coordinator publishes PTA activities both inside & outside the CAJ community (website, social media, print media, videos, etc.), updates the PTA website in coordination with designated CAJ staff, and oversees related subcommittees comprised of non-EC members.
The
Staff Liaison and/or Leadership Team Advisor is the contact person between the PTA and the staff of CAJ and is appointed by the Head of School to this position. They receive and process project requests from school personnel, present approved projects to the Executive Committee, and oversee how the projects are carried out. The Staff Liaison will assist with other items such as bulletin announcements and calendar requests.
PTA Guiding Principles
The PTA executive committee
- The committee is elected annually by a vote of the membership to lead and serve the PTA in achieving its purpose of serving the school.
- Meetings are the first school Friday of each month.
- Questions for any of the executive committee members may be sent to pta@caj.ac.jp, and the appropriate person will respond.
- Committee members are nominated by the current executive committee to fill vacancies for the following school year.
Anyone interested in serving on the executive committee may make their interest known by
writing to the PTA. Brief job descriptions for each position are below.
Qualifications for executive committee members
A PTA executive committe member:
- has a current connection to CAJ (such as a parent or grandparent of a currently enrolled student, a current staff member or spouse, and a current Board member or spouse), and
- has a desire to serve the Lord through the work of the CAJ community and is qualified for their particular job description, and
- has a growing relationship with and personal committment to Jesus Christ and operates within Biblical principles.
Executive committee job descriptions
Executive committee members must be available for meetings on the first school Friday of each month. They are expected to work both Friday and Saturday at Thrift Shop, and as much as possible (up to 8 hours) during Thrift Shop set-up (Wednesday and Thursday). Attendance at all PTA-sponsored meetings is desired, if at all possible.
- The president s responsible for any PTA business, activities, and information concerning PTA policies and organization, items for executive committee agenda, the PTA article in the Knight Sounds, is chair of the Program Committee, and is in communication with the head of school.
- The vice-president assists the president as requested, leads meetings in his/her absence, oversees advertising for special events and the PTA website pages, and is a member of the Program Committee.
- The treasurer is responsible for PTA financial records and activities.
- The recording secretary records minutes of PTA committee meetings, sends them to committee members and the Leadership Team, keeps PTA files and records of the year's devotion and refreshment schedules. He/she is also responsible for the staff birthday cards.
- The Thrift Shop coordinator oversees all aspects of Thrift Shop and is chairman of the Thrift Shop Committee.
- The membership coordinator is responsible for all aspects of membership application, card production and distribution, and checks for PTA membership at Thrift Shop entry.
- The spiritual life coordinator is responsible for coordinating the weekly PTA prayer meetings and overseeing other PTA-sponsored programs designed to specifically aid in the spiritual climate of CAJ such as Parents in Prayer, the Scripture Memory Program, class prayer bookmarks, and monthly prayer guides. He/she is also chairman of the Tithe Committee.
- The international liaison(s) is responsible for passing on information from the PTA to the non-English speaking communities within CAJ, bringing concerns, questions and suggestions from those communities to the PTA Executive Committee and is a member of the Program Committee.
- The publicity coordinator is responsible for advertising all PTA events. This would include Community Bulletin announcements*, staff and student bulletin announcements*, posters, invitations and whatever means are deemed most appropriate to advertise specific events. (All * items are done via the staff liaison). He/she works in conjunction with all other Executive Committee members to see that their advertising needs are being met.
- The social events coordinator is responsible for making arrangements for refreshments at PTA sponsored functions including the graduation reception, for distributing baked goods to designated places in the CAJ neighborhood at Christmas time, and planning for Staff Appreciation Week.
- The staff liason is the contact person between the PTA and the staff of CAJ and is appointed by the head of school to this position. He/she receives and processes project requests from the school personnel, presents approved projects to the executive committee, oversees acts of kindness, is a member of the Program Committee, submits needed items through the staff portal (which include on-campus event requests and community iCal events) and is a member of the Tithe Committee.
PTA Guiding Principles
PTA운영위원회(학부모회 임원단)
- TA운영위원회의 임원은 회원들의 선거를 통해 매년 선출되며, 학교를 돕고 섬기는 것을 목적으로 하는PTA를 이끕니다.
- 운영위원회 회의는 매달 첫째주 금요일에 있습니다.
- Q운영위원회 임원에 관한 질문이 있으신 경우pta@caj.ac.jp,로 이메일을 주시면 담당자가 연락을 드립니다.
- 학기 중 운영위원회에 결원이 발생하는 경우에는 현 운영위원회의 임원들이 추천한 후보로 공석이 채워집니다.
운영위원회에 관심이 있으신 분은PTA로 연락주시기 바랍니다. 운영위원회 내 각 임원의 담당 역할은 아래 설명을 참고해 주십시오.
운영위원회 임원의 자격요건
PTA 운영위원회 임원:
- CAJ와 현재 관련이 있고(예로, 현재 재학 중인 학생의 부모 또는 조부모, 현재 학교 직원이거나 그 배우자, 또는 이사회 위원 또는 배우자),
- CAJ 커뮤니티의 일을 통해 주님을 섬기고자 하는 마음이 있으며 각 임원의 역할에 적합하고,
- 그리스도 예수 안에서 성장 중이며 성경의 원리를 따라 헌신하며 일할 수 있는 사람
운영위원회 임원의 역할과 일
운영위원회 임원은 매달 첫째 주 금요일에 있는 정기회의에 참석해야 합니다. 또한 트리프트샵 중의 금요일, 토요일 양일에는 종일을, 그리고 셋업/준비기간(수,목) 중에는 가능한 많은 시간(8시간)의 섬김이 요구됩니다. PTA가 주관하는 행사와 모임들에도 참석이 권장됩니다.
- 회장은 PTA의 모든 일과 활동들, PTA 방침이나 조직 구성, 운영위원회의 의제 선정, Knight Sounds내의 PTA 기사 글을 책임지며, Program Committee의 대표인 동시에 학교장과의 커뮤니케이션을 담당합니다.
- 부회장은 회장을 보조하고 회장의 부재 시 모임을 인도하며, 학교 내 특별행사들의 홍보와 PTA홈페이지를 관리 감독하고, Program Committee의 멤버입니다.
- 회계는 PTA 재정의 수입, 지출을 책임집니다.
- 서기는 PTA 운영위원회 회의 내용을 기록하여 운영위원회 임원과 리더십 팀에게 해당 내용을 메일하고, PTA 운영위원회의 년간 스케줄과 각 담당자를 기록, 보관합니다. 또한 학교 직원분들의 생일카드 발송을 담당합니다.
- 트리프트샵 담당위원은 트리프트샵의 모든 제반 사항들을 관리 감독하며, 트리프트샵 운영위원회의 대표가 됩니다.
- 멤버십 담당위원은 멤버십 신청에 관한 모든 사항과 카드 발행/배분을 책임지며, 트리프트샵 출입에 대한 멤버십 체크를 담당합니다.
- 영적 생활 담당위원은 매주 열리는 커뮤니티 기도모임을 담당하고, PIP, 말씀 암송 프로그램, 학급별/월별 기도가이드 등 CAJ내의 영적 성장을 돕기 위해 PTA가 후원하는 프로그램들을 관리 감독합니다. Tithe Committee의 대표가 됩니다.
- 국제 연락 담당위원은 CAJ내에 영어를 모국어로 하지 않는 커뮤니티들에게 PTA 관련 정보를 공지하고 그들의 제안, 질문들을 PTA 운영위원회에 전달하며 Program Committee의 멤버가 됩니다.
- 홍보 담당위원은 모든 PTA 행사의 홍보를 책임집니다. 커뮤니티 게시판과 교내 게시판에의 공지(학교 스태프 연락 담당위원을 통해), 광고 포스터, 초대장 작성 등 특별 행사에 가장 적절한 홍보 방법을 찾습니다. 홍보의 필요사항들을 충족시키기 위해 운영위원회 임원들과 상의 하에 일합니다.
- 친목 행사 담당위원은 졸업식 리셉션과 CAJ 주변 이웃에게 과자와 케이크를 나눠주는 크리스마스 베이크 행사, 직원 감사주간의 계획과 진행 등 PTA가 후원하는 행사 그리고 다과 준비 등의 일을 담당합니다.
- 학교스태프 연락 담당위원은 PTA와 CAJ 스태프와의 연락을 담당하며 학교장에 의해 임명됩니다. 또한 학교 인사부로부터 요구되어진 프로젝트를 진행시키고 승인된 프로젝트를 운영위원회에 알리며, Program Committee의 멤버가 됩니다. 직원 포털 사이트에 올라온 필요 물품 신청 건을 진행시키고 Tithe Committee의 멤버가 됩니다.
PTA Guiding Principles