Thrift Shop Information

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Thrift Shop Information

WHAT IS THRIFT SHOP?

  • A HUGE "garage sale" or bazaar held twice each year: October /April.
  • An opportunity for PTA members to donate or sell items they no longer need and buy items they want at low prices.
  • A fundraiser sponsored by the CAJ PTA to help provide for student ministries, special items for school, scholarships, and various programs that support the mission of CAJ.
  • See the What is Thrift Shop flyer.

WHAT HAPPENS DURING THRIFT SHOP WEEK?

  • Tuesday, Wednesday and Thursday (set up days in the gym):
    • Many, many volunteers from the PTA membership come to work
    • Setting up the equipment/tables
    • Sorting the items for sale
    • Tagging the donations
  • Friday (first sale day):
    • Only PTA members may shop at Thrift Shop on Friday.
    • Doors open at 10:00 AM and close at 4:00 PM.
    • Many other events are happening outside the gym as well. See the Community Bulletins for more information
  • Saturday (second sale day):
    • Open to anyone.
    • Doors open at 9:00 AM and close at 1:00 PM.
    • The day to invite your non-PTA friends, members of your church or English class, etc. to come.
    • Clean up the gym and put things away

Check the CAJ calendar for the next Thrift Shop dates.

Many hands are needed to make this fun and profitable event happen. If you can help, see the How to Volunteer section for more details.

Parking space is limited on all days, so plan accordingly. See parking sheet for more information and a map.

WHO CAN PARTICIPATE?

Any member of CAJ PTA can sell or donate used or new items and volunteer during Thrift Shop week.

IMPORTANT: You must wear your CAJ/PTA nametag for ALL Thrift Shop activities.

  • PTA membership automatically includes:
    • All parents of current CAJ students
    • Current SSS families
    • Current staff members
    • Current board members
  • PTA associate membership includes:
    • Parents of former CAJ students
    • Alumni
    • Former staff members
    • Former board members
    • Former SSS families
    • Members of the greater missionary community
  • Associate members must:
    • Pay an annual membership fee
    • Renew or apply for membership ahead of time
      • On the membership page:
      • Fill out a form and leave payment in the CAJ business office
      • Renew by email to pta@caj.or.jp, be sure to include your PTA#
    • Please take care of this BEFORE the week of Thrift Shop.
    • If you must pick up and pay for your PTA cards at Thrift Shop, please make arrangements with the membership secretary at pta@caj.or.jp before Thrift Shop week, so she can have them ready.

Membership applications received during the week of Thrift Shop will NOT be processed for that Thrift Shop.

  • Exceptions to membership rules (considered guests):
    • Those in the missionary community for a short time
    • Any PTA member's out-of-country guests
  • Each guest pays a ¥500 fee at the door on Friday (no PTA# issued).
  • Questions about who can become a member or about bringing guests with you? Please email pta@caj.or.jp before Thrift Shop week for more information.

HOW TO VOLUNTEER

* If you are a PTA member, we need your help to set-up and run Thrift Shop! Besides donating things or putting in tagged items for sale, we need MANY volunteers to help with set-up and sale days.
    • Wednesday, 9:00 to 8:30
    • Thursday, 8:00 to 5:00
    • Friday, 9:00 to 4:00
    • Saturday, 8:30 to 5:30
  • Only PTA members may work at Thrift Shop
    • Fill out the volunteer form (available in business office or or download) and return to the CAJ business office
    • or [1] to work at Thrift Shop.
  • WE ALWAYS NEED MORE WORKERS!! Signing up ahead of time helps our planning, but you can come and work anytime, even if you haven't signed up.
  • All Thrift Shop workers should park in the CAJ parking lot or in paid parking nearby. See parking sheet for map.
  • Early shopping for adult workers:
    • AFTER working a minimum of 4 hours during set-up on Wednesday or Thursday, you may make purchases at the end of that day.
    • All items must be paid for and taken home each day.
  • Student workers:
    • Students in grades 7-12 may help with set-up after school
      • Sign in and wear a name tag
      • Primary purpose is work but can shop early (after 4 hours work)
    • Students in grades K-6 must work DIRECTLY with their parent
      • TOY SECTION IS NOT A PLAY AREA and students MUST have a parent with them when shopping there.
  • Parents of preschoolers: Please, make plans for a baby-sitter while you work. It is dangerous both for the child and the other workers to have little ones running around during set-up time.

WHAT TO BRING AND WHEN

  • Before Wednesday of Thrift Shop week: NO items will be accepted
  • Wednesday: donated & tagged items: 9:00 – 8:00
  • Thursday: TAGGED ITEMS ONLY: 8:00 – 4:00
  • Do not drop items off when the gym lobby is not open!

Please don't just empty your drawers!

  • IF IT DOESN'T WORK, IS STAINED OR TORN, HAS PARTS MISSING, ETC., THROW IT AWAY AT HOME! PLEASE!

Donated Items

  • Clean items in good shape accepted from PTA members on Wednesday only.
    • Please do NOT invite your neighbors or church members to drop off any donations for Thrift Shop.
  • Your PTA# must be displayed on the outside of boxes or bags of donated items.
  • Help us by sorting and labeling your items (clothes in one bag/box, shoes in another, books in another, etc.).
  • IMPORTANT: see the section on What NOT to Bring

Tagged Items

  • If you want to tag your items for sale, see the section on How To Tag Your Items.
  • You must have a current PTA membership to bring in tagged items.
    • Only bring items that are in good shape and clean!
    • Tagged items that sell by the close of TS on Friday will be added up to calculate your Payback (see section on Payback).
    • At 4 PM Friday any member may claim their own unsold items by displaying the item with its tag matching their PTA# to a Committee member.
    • Any item left by Saturday morning becomes the property of the PTA.
  • See the section on What NOT to Bring

Dropping Off Items

  • Drop off Thrift Shop items only from the designated areas in the main parking lot.
    • Follow instructions from attendants and on signs
    • Leave your items in the appropriate side of the gym lobby – do not bring them all the way into the gym.
    • Move your vehicle promptly after completing drop off.
  • We reserve the right to throw out anything that is not in keeping with CAJ's Christian values or that is stained or broken.

WHAT NOT TO BRING FOR DONATION OR SALE

  • PLEASE DO NOT ADD TO OUR GARBAGE BILL, OR FORCE US TO ASK YOU TO TAKE IT BACK HOME, BY BRINGING ANY OF THESE ITEMS:
    • LP records
    • Expired or opened drugs, vitamins or food
    • ANY VHS tapes or PAL videos
    • Encyclopedias
    • TVs
    • Computers, monitors, fax machines
    • Kitchen and electrical appliances over 5 years old
    • Electronics with damaged cords or missing parts
    • Large appliances
    • ANY furniture
    • Baby car seats
    • ALL baby strollers
    • Large gym equipment
    • Golf clubs and golf bags
    • Skis
    • Bicycles
    • Weights
    • Used underwear
    • Mismatched or wire hangers
    • Christmas trees in Spring Thrift Shop (Fall is OK
    • Japanese futons and mattresses
    • Large iron board
    • ALL toy guns (wood, water, BB) and ammunition
    • ALL types of toy swords
    • Japanese dolls glass cases
  • If you have some of these items that you would like to sell, a bulletin board will be available in the gym lobby for posting them for sale during the months of October and April until the last day of Thrift Shop.

HOW TO TAG ITEMS FOR SALE

NOTE: A fee will be charged against your profits if you do not follow these instructions.

YOU MUST INCLUDE YOUR PTA NUMBER and the ¥ PRICE (¥50 minimum) on the top and bottom portions of the tag. (See the diagram at the right.)

  • Other helpful information, such as the size on clothing and shoes, can be included.
  • Prices must end with a '0', for example: ¥50 or ¥80 or ¥250.
  • DO NOT MARK PRICES LESS THAN ¥50
    • Items with tags less than ¥50 will not be counted towards your payback.
  • Please use the 'mishin irii nifuda' tags available in the school business office for ¥110/50 tags.
  • If you must make your own tags:
    • Use heavy paper like index cards (110-150 weight)
    • Make the tag 6 x 12 cm. NOTE: downloading and printing the sample tag may not give you the correct size as computers can vary: measure to be sure!
    • IMPORTANT: thin paper and odd-sized tags create extra work and frustration for those of us sorting and tallying the thousands of tags that we have to process. Therefore those tags are subject to a “tag offender” handling fee of ¥ 500; continuous offenders may be charged more or have all their irregular tags thrown out.
  • Be sure your tags are attached securely
    • The PTA is NOT responsible for any tags that come off before purchase
    • When using tape to attach a tag, please leave the bottom half free of tape
    • Cello tape stays on better than 'magic' tape.
    • If using tape, put the tape on the tag - not on the wire.
  • TIP: put awkward items in an open box and then put it all in a clear plastic bag with the tag where we can get the bottom half. Tying things together with plastic string is also good for some items.
  • Remember that the bottom half of the tag gets torn off and is our means of telling what you've sold.
  • A pricing guideline may be downloaded here.

WHAT IS PAYBACK?

  • Money that comes back to you from tagged items you put in for sale
    • PTA keeps 25% commission from all sales of tagged items through Friday and 100% from Saturday sales
    • Beginning Fall 2013, payback will be deposited directly to your CAJ account. Tags and payback for those who do not have an account at CAJ may be picked up in the business office two weeks after Thrift Shop (watch for announcements in the bulletins)
    • If you wish to have your money mailed to you, there is a handling charge deducted from the payback. Let us know, in writing (e-mail is okay), if you wish to have your money mailed to you or if someone else will pick it up for you.
  • Payback not picked up by the last day of the next Thrift Shop is considered a donation to the PTA (unless previous arrangements are made with the PTA treasurer).

WHAT HAPPENS TO THE MONEY?

All money remaining after covering paybacks and expenses incurred in the running of Thrift Shop goes to support various PTA projects. A tithe on the profit will go directly to support approved student ministries. The remaining funds are used for annual and special projects.

  • Annual projects include the elementary summer reading program, the Scripture memorization program, helping with the costs for the senior ministry trip and the 8th grade Kyoto trip, and scholarship awards for seniors, etc.
  • Special projects have included things such as iPads for the Japanese classes, handbell purchases, wrestling scoreboard, donations to the Knights Castle playground structure, etc.

WHAT HAPPENS TO THE LEFTOVER ITEMS?

Items that are not sold by the close of Thrift Shop on Saturday:

  • The following go to missionary groups that uses them in their ministries:
    • Clothing
    • Shoes
    • Soft toys
    • Bedding, linens
    • Most new items
  • Books are sent to a recycle place
  • Everything else goes in a trash dumpster, which costs the PTA part of the proceeds


If you have questions about Thrift Shop that aren't answered here, please send an E-mail to pta@caj.or.jp